Your clinic keeps its EMR, its logins, its fee schedules and every decision on a claim or a write-off. You're adding a pre-vetted specialist to your desk.
myMedCrew is the healthcare arm of CrewBloom, placing remote professionals since 2016.
PT Billing Runs on Its Own Clock
Drop a generalist biller into a therapy clinic and they hit rules general medical billing never taught them: timed codes where minutes decide units under Medicare's 8-minute rule, the GP therapy modifier on every claim, the KX modifier once a patient crosses the annual therapy threshold, and payer visit caps and authorizations that quietly expire mid-plan of care. CMS documents the whole rulebook in its outpatient rehabilitation therapy billing booklet.
None of it is hard. All of it is unforgiving. Units counted loosely become takebacks later, and a missed reauthorization becomes a stack of visits nobody gets paid for.
Ask clinic owners what they distrust about their billing setup and the same complaint repeats: nobody can show them the minutes behind the units, and nobody follows a claim through its full cycle. That is a coverage problem, and coverage problems are staffing problems.
What a Physical Therapy Billing Specialist Handles
Your specialist works in your EMR and clearinghouse under logins and role-based access you control. Fee schedules, write-offs and appeals stay your call; the specialist works the queue and documents what it needs.
If the backlog is the problem rather than the day-to-day, that is a different seat: our AR recovery and denial management page covers working an aged queue down. If the desk in front of the billing desk is the constraint, patient scheduling and intake covers that one.
If You Run More Than One Clinic
Rehab groups usually arrive in one of two states: billing fragmented across locations with uneven results, or one overloaded person covering all of them.
Either works. The specialist fits whichever way your group's billing already sits, centralized or per location. We don't restructure how a clinic runs its billing, and adding a location means adding hours.
One honest note on fit: if a hospital system or a management company already runs your billing centrally, there is usually no seat to fill and this isn't the right page for you. Our PT and rehab staffing page covers the wider picture.
What a PT Billing Seat Costs
Physical therapy billing specialists sit in our specialized tier at $14/hr.
Proof
Placements come from a bench that has run billing, AR and verification desks since 2016 under CrewBloom.
Getting a Seat Filled
Placements are pre-vetted before they reach your shortlist, and if one doesn't work out we replace them.
HIPAA-Aligned Infrastructure
Specialists work under HIPAA-aligned infrastructure defined by four controls: MFA on every account, encryption in transit and at rest, role-based access, and audit logging. Details on our HIPAA page.
Frequently asked questions
What does a physical therapy billing service do?+
A physical therapy billing specialist handles the insurance desk for a clinic: verifying benefits and visit counts, submitting claims with the correct timed units and therapy modifiers, posting payments, working aging AR and preparing denials for resolution. In a managed staffing model the specialist does this inside your own EMR, on the queue you assign.
What is the 8-minute rule in physical therapy billing?+
The 8-minute rule is Medicare's standard for billing timed therapy codes: a timed service needs at least 8 minutes to bill one 15-minute unit, 23 minutes for two, and so on up the scale. Getting units right against documented treatment minutes is one of the core disciplines of a PT billing desk, and CMS's outpatient rehab billing booklet documents the rules.
Do I keep my EMR and billing platform?+
Yes. Your specialist works inside your existing EMR and billing setup under role-based access you control. There is no platform migration and no change to your payer relationships.
How much does a physical therapy billing specialist cost?+
myMedCrew places physical therapy billing specialists at a flat $14/hr, so the cost tracks hours worked.
Can one specialist cover billing for more than one clinic?+
Yes. Your specialist works whichever way your group's billing already sits, centralized across locations or dedicated per clinic. Adding a location means adding hours.
Is insurance verification included?+
Yes. Verification with visit counts and authorization tracking sits in the same specialized tier, and for most therapy clinics it is the highest-leverage part of the workflow.
Want this scoped against your caseload?
Book a call and bring your AR aging and a recent remittance run.